What to Look For in Virtual Data Room Software

For companies looking for a safe place to share and examine sensitive documents, virtual data room software is the solution. Its most common application is due diligence for M&A however, it can also be utilized by those contemplating a purchase, since they can read proposals from potential business partners without having to worry about their private information being disclosed.

A good VDR can be used to secure confidential agreements, contracts and other documentation between employees and clients. The technology and life sciences industries are among the most frequent users of virtual data rooms, but virtually any company can benefit.

When deciding on when choosing a VDR, there are some essential features to look for, including drag-and-drop uploading and bulk uploading advanced search filters, tags, and labels, optical character recognition software for full text searching, automatic index numbering for documents, dynamic watermarks which mark which documents were printed or viewed, and mobile apps to allow document viewing on the on the go. Many vendors offer free trial versions of their software that allow you to see how the software performs and if it can meet your needs.

It’s also crucial to provide top-quality customer service and also to be in compliance with security standards like two-factor authentication and IP-based access restrictions. It’s always a plus when the vendor will help you customize your virtual data space with your own branding and the terms of service.

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